How to Plan, Organize & Control Scarce Resourses to Attain Objective in time

           

The triple constraint of quality time and budget constantly poses threat.  The

 biggest  challenge  is to  get things  done  quickly  cheaply  and  with  fever  resources then before. 

1.         Get off to a good start

            Prepare a road map identifying activities necessary to accomplish the task

            Determine time line and budget requirement

Continuously monitor changes happening in the external and internal environment.  Make appropriate revision of the plan.

            Identify potential risk factors

            Be prepared to tackle foreseen and unforeseen contingencies 

2.         Good reporting systems

            Define the roles and responsibilities of team members

            Set up feedback loops and follow up procedures

Design suitable formats for preparations of reports and dashboards to help   everyone locate essential data 

3.         Cultivate relationship

Good  relationship  alone  can help  you to get  things done  on  whom  you have  no formal authority

            Cultivate relationship early on with people who matter to have a smooth sail

4.         Solving problems

When encountering unexpected problems, don’t base   your actions on anxiety anger or frustrations.

Instead calm down, make  on objective  analysis, put things  in perspective  and decide  action  and time  when  to be  taken.

If you  cannot  find a solution  collaborate  with others,  Identify  people  who are  most responsible  and knowledgeable  in this regard.

After  every  crisis  solved  or  milestone  reached  document  the lesson  learned.  This helps you to understand what process are working and what are not.  It also helps you in identifying in   whether the team is doing well and where it needs to improve.  This also helps in taking corrective measures when there is still time.